Reporting Timetable

• For Diocesan CSAs, this is the Director.
• For RI/MPJP schools, this is the Principal. In the case that the Principal is the user requesting Data Declarer access, this will need to be signed by a member of the Board.

• Section A – Staff employment through the State SWD program
• Section B – Professional development for teachers and school leaders
• Section C – External services engaged
• Section D – Central services provided
• Section E – School-employed specialist staff
• Section F – Equipment and resources purchased
• Section G – Monitoring process
• Section H – Efficacy and improved learning outcomes.

Due Date: Friday, 13 November 2026

2026 School Directory

Please complete the School Directory Form if a submission was not completed in the 2025 collection window, or if further updates are required. School Authorities are required to review the School Directory and complete the School Directory Form to:

1. add a new school/campus
2. update an existing school/campus’s details
3. or confirm that the details in the existing School Directory are correct.

Please note that this year all School Authorities are requested to confirm that the details for their schools/campuses are correct even if no updates are required.

Data Collection Tool: Data collection templates were sent to CSAs via email on 26/11/2025.
Alternative data collection tool for RI schools and smaller CSAs: School Directory Form

Due date: Friday 9 January 2026

Kindergarten Data Report (Actual Term 4 2025 and Forecast Semester 1 2026)

Forecast kindergarten enrolment and attendance data for Semester 1, 2026 is to be submitted by Delegated Catholic Agencies via QGrants API.

For funding and calculation purposes, please also provide your actual enrolment and attendance data for Term 4, 2025 and forecast enrolment and attendance data for Semester 1, 2026 to CEQL by 27 January 2026.

Data Collection Tool (CEQL): 2026 Kindergarten Enrolments

Due date: Tuesday 27 January 2026

2026 Certified Teachers (Highly Accomplished and Lead Teachers)

Please email the CEQL HAT and LT Program haltprogram@ceql.catholic.edu.au to report newly employed Highly Accomplished or Lead Teachers.

The Queensland College of Teachers (QCT) and CEQL seek updated advice regarding certified teachers new to the Queensland Catholic Sector. Initial certification may have been achieved when the teacher was employed in another Queensland sector or whilst teaching interstate. This information is sought to support teachers to receive timely updates for the renewal of their certification from the QCT to avoid the unforeseen expiration of their certification.

School Authorities are requested to advise certified teachers of this information sharing.

Data collection tool: Names of certified teachers, HAT or LT status, year of certification and name of Certifying Authority sent to CEQL HAT and LT Program haltprogram@ceql.catholic.edu.au.

Due Date: Friday 30 January 2026

2026 Initial Enrolments

Each Catholic School Authority is to report on enrolments by grade at start of the school year as of 6 February 2026. This is to allow CEQL to respond to the National Catholic Education Commission and the media on preliminary enrolments for 2026.

Data collection template: 2026 Initial Enrolments Survey

Due date: Friday 6 February 2026

NAPLAN Student Background Data

Data collection process for the National Assessment Program – Literacy & Numeracy (NAPLAN) testing of students in Years 3, 5, 7 and 9. The Queensland Curriculum and Assessment Authority NAPLAN Portal can be accessed here.

The key dates are as follows:

• 6 February 2026: Catholic diocesan datasets due for upload into QCAA NAPLAN Admin app
• 13 February 2026: Diocesan Catholic schools verify and update student details
• 18 February 2026: Due date for verification of all school data in QCAA Portal

Consent and Respectful Relationships Education Funding

The Annual Progress Report covering the 2025 school year and the Final Implementation Plan detailing all activities and anticipated activities, funding and funding allocation/expenditure is due by Friday 13 February 2026.

Reporting for this funding is facilitated by nominated Diocesan contacts. CEQL has already forwarded the reporting template directly to these contacts. Reporting for non-diocesan schools is completed by the Education Consultant – Respectful Relationships at CEQL and no further action is required by non-diocesan schools.

Due Date: Friday 13 February 2026

Collection method: Template forwarded directly to Diocesan representatives

New Schools/Schools Undertaking Changes in Operation

Catholic School Authorities must complete an application for new schools or schools undertaking changes to their operation. Details are available on the Non-State Schools Accreditation Board (NSSAB) and Department of Education and Training website.

All applications must be accompanied by the NSSAB accreditation documentation and are to be sent to CEQL Data Collections email datacollections@ceql.catholic.edu.au for submission. Separations and amalgamations can only be approved for Australian Government funding from the commencement of the following year.

Please note: the cut-off date to submit the DET forms for separations or amalgamations is 1 July 2026.

Data collection template: Approved Authority Application Form

Due Date: 30 January

Applications for Capital Grants

All applications for capital assistance must be made via CEQL Capital Projects Online Portal and application form before 5:00pm on Friday 27 February 2026.

Due Date: 5pm Friday 27 February 2026

Queensland Government Census

The Office of the Non-State Schools Accreditation Board conducts the State Government Census to collect information for state funding.

Census date: Friday 27 February 2026

Due date: Friday 6 March 2026

Student Residential Address and Other Information Collection

The Student Residential Address and Other Information Collection is a Commonwealth Government data collection. The 2026 collection will open on Wednesday 11 February 2026 and will close on Wednesday 11 March 2026. The data collected will be used to refine the calculation of each school’s Direct Measure of Income (DMI) score. Approved authorities are legally required to complete this collection in accordance with the Australian Education Regulation.

Collection opens: Wednesday 11 February 2026

Due date: Wednesday 11 March 2026

Queensland Government Census

The Office of the Non-State Schools Accreditation Board conducts the State Government Census to collect information for state funding.

Census date: Friday 27 February 2026

Due date: Friday 6 March 2026

Student Residential Address and Other Information Collection

The Student Residential Address and Other Information Collection is a Commonwealth Government data collection. The 2026 collection will open on Wednesday 11 February 2026 and will close on Wednesday 11 March 2026. The data collected will be used to refine the calculation of each school’s Direct Measure of Income (DMI) score. Approved authorities are legally required to complete this collection in accordance with the Australian Education Regulation.

Collection opens: Wednesday 11 February 2026

Due date: Wednesday 11 March 2026

Financial Questionnaire (FQ) – Provision of Data to QCEC

Catholic School Authorities are required to enter FQ data into the QCEC FA and FQ template.

Information to be entered into the FQ must be extracted from the entity’s audited financial statements.

Data will be made available in March 2026

Due date: Friday 1 May 2025

Financial Accountability

As the Approved Authority, Non-Government Representative Body, Block Grant Authority, Capital Assistance Authority, Central Governing Body and Funded Organisation, CEQL is obliged under the Australian Education Act and relevant service agreements to ensure that grant funding is spent or committed to be spent for the permitted purposes.

Each year, CEQL seeks confirmation from Catholic School Authorities (CSAs) and other grant recipients regarding the receipt and expenditure of government funding.

From 2025, grant recipients will complete a separate acquittal certificate for each government funding that they receive from CEQL. Each Certificate must be signed by an authorised representative of the recipient entity and certified by an independent qualified accountant.

For the 2025 funding year, subject to the funding eligibility of your school/s or service/s, a certificate will be issued for each of the following government funding programs.

Commonwealth

• Choice and Affordability Fund
• Commonwealth Recurrent Grant
• Consent and Respectful Relationships Education Funding
• Capital Grants Program

State

• Australian Early Development Census ()
• Chaplaincy and Student Wellbeing Officer Program
• ETRF Coordination and Career Enhancement
• National Student Wellbeing Program
• State Students with Disabilities (SWD) Program
• Youth Support Initiative
• CAS Capital Assistance Supplementary Scheme
• CAS Capital Grant
• CAS External Infrastructure Subsidy
• Education Support Funding (July to December 2025)
• Vocational Education & Training in Schools (July to December 2025)

Kindergarten Funding

• A Great Start to Kindergarten
• Administration Funding
• Advisory Support and Organisational Capability
• Child Care Subsidy System Licensing Fees
• Kindergarten Inclusion Support Scheme
• Kindy Uplift
• Recurrent Subsidies

Non-State School Transport Assistance Scheme (NSSTAS)

• Bus Fare Assistance Program
• Students with Disability

To fulfil our reporting obligations, additional information will be sought from grant recipients in relation to the following government funding programs.

Acquittal certificates and templates for the collection of additional information (if applicable) will be available by the end of February 2026.

Due date: Tuesday 31 March 2026

Chaplaincy and Student Wellbeing Officer funding – 2025 rollover

Schools who received funding from the National Student Wellbeing Program (NSWP) or Queensland’s Chaplain and Student Wellbeing Officer Program (CSWOP) must appoint a suitably qualified worker and have the worker complete at least one hour of work to be eligible for funding in the following year. Schools who do not satisfy this requirement can opt to withdraw from the program entirely (and return the funding) or roll funding over to the following year to allow additional time for recruitment. 

Schools who opted to roll funding over from 2025 to 2026 have until the end of Term One to appoint a worker. Notification of a successful appointment should be made to CEQL. 

Due date: Thursday 2 April for NSWP or CSWOP schools who rolled 2025 funding into 2026

Notify CEQL of the outcome of recruitment via Hannah.Orchard@ceql.catholic.edu.au

ACARA Student Background Data Collection

Student Background Data (SBD) is collected annually by the Australian Curriculum, Assessment and Reporting Authority (ACARA) to enable the recalculation of ICSEA scores. The data collected will also inform the calculation of Low SES Loading and Low English Proficiency Loading of Commonwealth Recurrent Grant.  

More information about the SBD can be found on the ACARA website and in the ACARA Privacy Policy.   

As in previous years, ACARA will liaise with Diocesan School Authorities. RI/MPJP schools will be contacted by CEQL and provided with further information about this collection. We encourage RI and PJP schools to submit their data to CEQL as soon as possible to allow enough time to resolve exceptions.  

Due Dates:  Monday 13 April 2026 for EREA, RI/MPJP (to CEQL)

Thursday 7 May 2026 for Diocesan School Authorities (to ACARA)

Kindergarten Data Report (Acquittal Term 1 2026)

Validation of kindergarten enrolment and attendance data for Term 1, 2026 is submitted by Delegated Catholic Agencies via QGrants API. 

For funding and calculation purposes, please also provide your actual enrolment and attendance data for Term 1, 2026 to CEQL by 28 April 2026. 

Data Collection Tool (CEQL): 2026 Kindergarten Enrolments – Term 1 Actuals.xlsx  

Due Date: Monday 28 April 2026

Financial Questionnaire (FQ) – Provision of Data to CEQL

Catholic School Authorities are required to enter FQ data into the CEQL FA and FQ template.

Information to be entered into the FQ must be extracted from the entity’s audited financial statements.

Data will be made available in March 2026.

Due Date: Friday, 1 May 2026

Applications for Capital Grants and External Infrastructure Subsidy Scheme

Refinement of the valid CEQL Online Capital Applications closes at 5:00 PM.

Due Date: Wednesday, 27 May 2026

National Student Wellbeing Program (NSWP) Reporting – Semester 1

Reporting templates are provided to CEQL by the Queensland Department of Education, with timing dependent on Commonwealth and Queensland processes. Once received, CEQL will distribute reporting requirements to diocesan NSWP/CSWOP contacts and directly to non‑diocesan schools. Reporting is expected to follow previous years’ requirements. 

Schools should ensure they meet all compliance requirements detailed in the program factsheet in preparation for reporting.  

Due date: To be confirmed – expected Friday, 29 May 2026

Chaplain and Student Wellbeing Officer Program (CSWOP) – Semester 1

Reporting templates are provided to CEQL by the Queensland Department of Education, with timing dependent on their internal processes. Once received, CEQL will distribute reporting requirements to diocesan NSWP/CSWOP contacts and directly to nondiocesan schools. Reporting is expected to follow previous years’ requirements. Schools should ensure they meet all compliance requirements detailed in the program factsheet in preparation for reporting.

Due date: To be confirmed – expected Friday, 29 May 2026

State Allowance Acquittal Form

Under section 374 of the Education (General Provisions) Act 2006 (the Act) and section 9.3 of the Non-State Schools Recurrent Grant Policy, the governing body is required to provide to the Queensland Minister for Education school allowance acquittal details for each non-state school for the previous year of operation.

Please ensure the forms are signed by an authorised person from the governing body and an accountant who is independent from the school and the governing body. Further information regarding the allowance acquittal is available here.

The acquittal forms will be forwarded to CSAs. Please send the completed acquittal form to schoolfunding@ceql.catholic.edu.au by Friday, 12 June 2026.

Please do NOT send the form directly to the Office of Non-State Education.

Due date: Friday, 12 June 2026

Preliminary National Consistent Collection of Data on School Students with Disability (NCCD)

The preliminary collection of indicative student numbers for the NCCD from Catholic School Authorities is due to CEQL by Monday, 22 June 2026. CSAs are encouraged to submit their preliminary data as soon as it is available.  

The purpose of the data collection is to provide an anomaly check of the indicative student data, as a quality assurance measure, prior to the actual collection of NCCD on Friday, 7 August 2026.  Please refer to the Education HUB Census Page for further information regarding the 2026 Non-government Schools Census.  

Data collection tool: 2026 NCCD Preliminary Data Collection Template.xlsx 

Due date: Monday, 22 June 2026

Applications for Capital Grants and External Infrastructure Subsidy Scheme

Any items within the Capital Projects Online Application Form under dispute as of the CEQL’s Capital Project Online Portal closing date of 27 May 2026 will be discussed and reviewed at the Final Eligibility Review Meeting. 

External Infrastructure Subsidy Scheme projects will undergo a cost review to assess each application’s cost estimate and determine eligibility for the proposed works.  

Due date: Monday, 22 June – Tuesday, 23 June 2026

School Annual Report – School Report

Schools are required to publish their school annual report on the school website, and in at least one other format (e.g. hard copy, newsletter, handbook, noticeboard or sign), which the school can choose. To assist schools in completing their Annual Report the following Apparent Retention Rates for 2025 will be provided.  

Refer to the Queensland Government’s Department of Education website for more information. 

Due date: Tuesday, 30 June 2026

Financial Questionnaire (FQ) – Online Declaration

Schools and school authorities are required to upload their audited financial statements, review the uploaded FQ data, provide comments for any anomalies and confirm the data in the EFS portal by 30 June 2026. Please notify the CEQL Secretariat as soon as this is completed.   

Due date: Tuesday, 30 June 2026

Applications for Capital Grants

Capital Project Presentation due to the Capital Assistance Assessment Committee (via CEQL Secretariat) at 5:00 PM. 

Due date: Wednesday, 1 July 2026

Applications for Capital Grants

Applications that have been formally accepted as valid applications and comply with the requirements of the CEQL Capital Assistance Guidelines are presented to the Capital Assessment Panel for assessment and evaluation.  

Due date: Monday, 6 July – Thursday, 9 July 2026

Safety in Schools Collection

The Queensland Department of Education and Training requires each school to complete a Safety in Schools Statement under the Education (General Provisions) Act 2006. Each Catholic School Authority should complete the survey once for each school that has made or reviewed a direction in the last financial year. For all remaining schools who have not made or reviewed a direction, please complete the survey selecting “All Other Schools” in the school selection dropdown for your diocese. 

Survey: Safety in Schools Collection 2025-2026  

Due date: Friday, 10 July 2026

Kindergarten Periodic Performance and Data Reports (Semester 1 2025)

Under the service agreement, CEQL as the Central Governing Body (CGB) for Catholic kindergarten services are required to collect information from Delegated Catholic Agencies to meet a wide range of reporting requirements throughout the year. Reports covering the following funding streams are required for July 2026: 

• Subsidies for Kindergarten Services  

• Administration Funding  

• Kindergarten Inclusion Support Scheme 

• Kindy Uplift  

• Child Care Subsidy System Licensing Fees  

• Great Start to Kindergarten  

• Advisory Support 

• Capital Works Upgrade 

An email containing a link to the Performance Report (Microsoft Word) and the accompanying Data Report (Microsoft Excel) will be sent to Delegated Catholic Agencies. 

Due date: Friday, 10 July 2026

Education Support Funding Program (ESFP) Financial Acquittal and Student Data Report

As required under the service agreement, we must provide to the Queensland Department of Education the following information annually: 

• Financial acquittal covering funding allocation and expenditure for the period 1 July 2025 to 30 June 2026. 

• Number and detail of eligible Out-of-Home Care students as at 30 June 2026. Students must have an Education Support Plan developed and signed within 30 days of the student enrolling at the school or becoming eligible, revised at the start of every year. This information will be used by the Department to determine funding allocation for the 2026/2027 Financial Year. 

The template will be made available by early July. 

Due date: Friday, 17 July 2026

Students in Out-of-Home-Care Data Sharing Exercise for Semester 1, 2026

This data collection aids the Queensland Department of Communities, Child Safety and Disability Services in the maintenance of accurate data on students living in Out-of-Home Care. In the template provided by the Department, Catholic School Authorities are required to confirm the enrolment status of students and provide detail of eligible students who are not currently listed. 

Traditionally this exercise would be facilitated in early July, however, a systems change in the Department of Child Safety prevented the exchange from occurring in 2025. CEQL will notify Catholic School Authorities if an exchange will proceed this year.  

Due date: TBC

VET in Schools: Financial Acquittal

CEQL data collection – information to be provided for financial acquittal of VET in Schools funding. The template will be made available for relevant parties in early July.

Due date: Friday, 17 July 2026

Financial Questionnaire (FQ) – Online Declaration

Schools and school authorities are required to upload their audited financial statements, review the uploaded FQ data, provide comments for any anomalies and confirm the data in the EFS portal by 30 June 2026. Please notify the CEQL Secretariat as soon as this is completed.   

Note: The Department of Education has acknowledged the impact of this year’s compressed lodgement timeframes and has subsequently revised the due date to 24 July. 

Due date: Friday, 24 July 2026

Kindergarten Data Report (Actual Term 2 2026 + Forecast Semester 2 2026)

Validation of kindergarten enrolment and attendance data for Term 2 Actuals and Semester 2 Forecasts, 2026 is to be submitted by Delegated Catholic Agencies via QGrants API 

For funding and calculation purposes, please also provide Term 2 Actuals and Semester 2 Forecasts for 2026 to CEQL by 24 July 2026. 

Data collection tool: 2026 Kindergarten Enrolments – Term 2 Actuals, Sem 2 Forecasts

Due date: Friday, 24 July 2026

Non-government Schools Census – including NCCD  

The census is an annual collection completed by non-government schools that receive recurrent funding from the Australian Government. It provides information about schools, their students (including NCCD), and their staff to inform the community and the Australian Government.  

The census is now to be submitted in the Education Funding System (EFS). 

Census special circumstance applications are for a student who did not attend during the census reference period and/or did not have a pattern of regular attendance but otherwise meets the census eligibility requirements. These students are individually assessed and considered against the conditions of assessment for inclusion in the census. 

Students for whom the school is seeking approval of special circumstances must be excluded completely from the Census data until such time as approval is granted by the Minister’s delegate. 

For more information, visit https://www.educationhub.gov.au/census.  

Friday, 7 August 2026: Census Day
Friday, 14 August 2026: Census data and declaration must be submitted in the EFS
Friday, 21 August 2026: Census special circumstance applications due by 11:59 pm (AEST)

Note: The census reference period for students is the 20 school days leading up to and including census day, Friday 7 August 2026. School holidays, public holidays, weekends and pupil free days (including staff development day(s) are not part of the 20-day census reference period. 

Australian Early Development Census (AEDC) Periodic Financial Return and Performance Report – 1 January 2026 to 30 June 2026 

As part of the reporting requirements under the service agreement, CEQL is collecting information relating to the use of AEDC Sector Support Funding from each Catholic School Authority (CSA). This Periodic Financial Return is required to be completed throughout the term of this program. This is the final collection for the 2024 round of AEDC funding.  

The template for Financial Return will be sent to CSAs by the end of July 2026. 

Due date: Friday, 14 August 2026

Religion of Students

This collection is undertaken to inform NCEC about the religion of students for the Australian Catholic Bishops Conference. More information will be provided once available.

Data collection tool: 2026 Religion of Students.xlsx

Due date: Friday, 21 August 2026 

Religion of Teachers

This collection is undertaken to inform NCEC about the religion of students for the Australian Catholic Bishops Conference. More information will be provided once available. 

Data collection tool: 2026 Religion of Teachers.xlsx 

Due date: Friday, 21 August 2026

OECD Class Size Survey  

Organisation for Economic Cooperation and Development (OECD) releases publication of “Education at a Glance” every year with general class size data. 

Collection of class size data is required for primary and lower secondary.

Data collection tool: Number of Classes in Schools 2026

Due date: Friday, 28 August 2026

Compliance Declaration 2025 School Year

Catholic School Authorities are required to submit to CEQL on behalf of their schools a compliance declaration for the 2025 school year confirming that each school: 

1. Implemented the Australian Curriculum  
2. Holds required information on student background characteristics 
3. Provided parents or carers plain language student reports  

Data Collection tool:  Compliance Certificate 2025 School Year: All Catholic School Authorities
Sampled Schools: Compliance Certificate 2025 School Year: Sampled Schools

Due date: Friday, 28 August 2026

Annual Fee Concession and Support Collection 

Queensland Catholic schools support families experiencing hardship through fee concessions and related assistance.  

Fee concession data collection provides consistent evidence of the scale, nature and impact of this support across Queensland Catholic schools. It is used to support CEQL and school authorities to engage with government, inform policy and funding discussions, and demonstrate the sector’s commitment to social justice and the common good.  

As the last collection was in 2021, this collection addresses a five-year information gap and will provide updated evidence in the current cost-of-living environment.  

Submissions close: Friday, 18 September 2026 

Data collection tool: 2026 Annual Fee Concession and Support Collection Template

Student Attendance – Semester 1 2026

Student Attendance (STATS) collects student attendance rate data by grade, gender and Indigeneity for the Semester 1 reporting period on EFS. Approved Authorities complete the STATS collection under the Australian Education Act 2013 and associated regulations. Student attendance rates are published annually on ACARA’s My School website and contribute high level data for ACARA’s National Report on Schooling in Australia and the Productivity Commission Report on Government Services. 

Submissions open: Monday, 24 August 2026

Submissions close: Friday, 25 September 2026

School Annual Report – Post Year 12 Destinations

Schools are required to publish their school annual report on the school website, and in at least one other format (e.g. hard copy, newsletter, handbook, noticeboard or sign), which the school can choose.  

For schools that have not provided Year 12 destinations information for last year during the same collection (School Annual Report) in June, this information is required prior to this collection due date. 

Refer to Education Queensland’s Policy for more information. 

Due date: Wednesday, 30 September 2026

Student Attendance – Term 3 2026

Schools are required to report student attendance and the proportion of students attending school for 90% or more twice a year.  

The data will be collected in the Education Funding System (EFS). 

Submissions open: Monday, 28 September 2026

Submissions close: Friday, 30 October 2026

Kindergarten Data Report (Actual Term 3 2026)

Validation of kindergarten enrolment and attendance data for Term 3, 2026 Actuals is to be submitted by Delegated Catholic Agencies via QGrants API.

For funding and calculation purposes, please also provide Term 3 Actuals for 2026 to CEQL by 28 October 2026.

Data collection tool: 2026 Kindergarten Enrolments – Term 3 Actuals.xlsx

Due date: Tuesday, 28 October 2026

Applications for the 2027 Capital Assistance Round

Catholic School Authorities may apply for capital assistance for the planning, construction, alteration, extension, renovation, relocation or upgrading of educational facilities for students; boarding facilities for students (and supervisors); and residential accommodation for teachers in remote areas (subject to Ministerial approval).   

The 2026 Capital Assistance Round will open on Friday, 23 October 2026. Applications can be made via CEQL’s Capital Projects Online Portal.  

Opening Date: Friday, 23 October 2026